Conference Exhibitor Opportunities

19^th Annual IMHCA Conference

Wednesday, May 7th, 2025 – (online only) & Thursday, May 8th & Friday, May 9th, 2025 (main program)

Hosted at the Sheraton West Des Moines Hotel

1800 50th St. West Des Moines, IA 50266 | Phone: 515-223-1800

As an exhibitor you will be provided with one draped 6’ table, two chairs, two exhibit personnel badges, a Virtual Expo Hall space, and a listing for incentivized interaction with attendees. Your rate will also cover breakfast, lunch, snacks, and beverages for up to two people per day. Rates are $500/table for two days or $300/table for one day. Scroll down to complete the Exhibitor Application Form.

Read Full Prospectus

Interactions with Attendees: Conference attendees will be provided with ample time to interact with exhibitors during breaks and through the use of Zoom Events. Incentivization will be provided through the Conference and additional incentivization is optional for exhibitors to provide (i.e. provide prizes for a drawing at your table).

Space Selection: Tables will be assigned by the Conference Committee with priority given to returning exhibitors through March 31, 2025. Exhibitors will be able to identify preferred space and this will be accommodated as much as possible. After this date, tables will be assigned on a first-come, first served basis, in the order both application and payment are received.

As an exhibitor you will also be given 1 virtual booth that will highlight your business in the Virtual Expo Hall in Zoom Events during the conference.

Exhibitor Table Selection Map:

This is the expected table arrangement reserved for Exhibitors. Table placement and/or selection is not guaranteed and requested access to an outlet or ramp access will affect table placement. The Waterfall will be turned off. Tables will be assigned by the Conference Committee. Priority will be given to paid returning exhibitors through March 31, 2025. After this, tables will be assigned on a first come, first serve basis, in order of receipt of application and payment.

If you want to register and pay online, please complete the form below. A receipt will be emailed in response to a completed payment. You can choose instead to print the form and mail it with your payment. Payments can be made to IMHCA via check or money order. Please mail payment to:

Iowa Mental Health Counselors Association c/o Lindsay Stack
313 Tumbleweed Trail
Waverly, IA 50677

Questions?

Lindsay Stack, LMHC, CADC

IMHCA Conference Committee

Email: [email protected]

Exhibitor Information: Please provide the following organization information exactly as you would like it to appear at the conference.

Conference Exhibitor

Organization Name*
First
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Phone
Website*
Fax Number
Email
Public contact email address for your company (i.e. “[email protected]”)
Description of Product or Service*
IMHCA reserves the right to determine eligibility of any company or product to participate in the show. To help us determine your eligibility, please describe the product or service you will be exhibiting. If approved, this information will be entered into your Virtual Expo Space.
Exhibit Attendee #1*
Please enter someone who will attend as exhibitor from your organization and who could be a contact for additional information.
First Last
Contact Email*
Contact Phone Number*
Exhibit Attendee #2
If you will have a second exhibitor, please add their name and contact information as well.
First Last
Contact Email
Contact Phone Number
Space Selection*
Indicate three preferred table numbers according to the map above.Table placement and/or selection is not guaranteed. The Waterfall will be turned off. Please note if you have any special requests, such as access to an outlet or placement near a ramp, as this may impact your assigned table. Tables will be assigned by the Conference Committee. Priority will be given to returning exhibitors through March 31, 2025. After this, tables will be assigned on a first come, first serve basis.
Sponsor/Exhibitor Agreement
I have read and consent to the sponsor/exhibitor agreement in the 2025 IMHCA Conference Prospectus.
How would you like to participate in the conference?*
- In Person (only)
- Virtual (only)
- In Person and Virtual (Both @ no extra charge)
Do you plan to provide an additional prize for attendees?*
Sponsors may choose to create prizes to give away to attendees via drawings. Winners will be drawn during lunch breaks both days and the networking event.
- Yes, I plan to provide a giveaway prize.
- No, I do not intend to provide a giveaway prize.
- I am undecided at this time and will contact the conference committee by May 1st.
Virtual and/or In Person Exhibition Table(s) for both days (May 8th and 9th) Quantity
Enter how many tables would you like for both days of the conference
Price: $500.00
Virtual and or In Person Exhibition Table(s) for Thursday, May 8th, only Quantity
Enter how many tables you would like for Thursday only
Price: $300.00
Virtual and/or In Person Exhibition Table(s) for Friday, May 9th only Quantity
Enter how many tables you would like for Friday only
Price: $300.00
Total
$0.00
Please add an image of your Logo
This will be for used for incentivizing interactions for attendees and the Virtual Expo Space. If there are any issues with uploading, please email the image to [email protected].
Max. file size: 32 MB.

Conference Exhibitor Opportunities

19th Annual IMHCA Conference

Conference Exhibitor

19^th Annual IMHCA Conference