Conference Sponsorship Opportunities

19^th Annual IMHCA Conference

Wednesday, May 7th, 2025 – (online only) & Thursday, May 8th & Friday, May 9th, 2025 (main program)

Hosted at the Sheraton West Des Moines Hotel

1800 50th St. West Des Moines, IA 50266 | Phone: 515-223-1800

All 2025 IMHCA Conference Sponsors are recognized on the IMHCA Conference Web site, social media, and during the virtual event. Priority recognition is given to our package sponsors by level of sponsorship. Below are various sponsorship levels with benefits. Please note that sponsoring individual events or ala carte options will be combined to determine overall sponsorship level (i.e.—If an organization sponsors a session for $500 and a commercial for $250, for a total of $750, the organization would be recognized as a Bronze Sponsor.) Apply below.

Our prospectus includes details about packages, hotel reservations and amenities, photos of the space, and more. Sponsors and Exhibitors are required to read the prospectus. Completing an application form means that you are agreeing to the Sponsor/Exhibitor agreement in the prospectus.

Interactions with Attendees: Conference attendees will be provided with ample time to interact with exhibitors during breaks and through the use of Zoom Events. Incentivization will be provided through the Conference and additional incentivization is optional for exhibitors to provide (i.e. provide prizes for a drawing at your table).

Conference sponsorships complement and enhance your presence at IMHCA’s Annual Conference.  These sponsorships offer a high-impact opportunity for you to raise your visibility with this network of mental health counselors who reach thousands of patients, clients, and students each year.  

Interactions with Attendees: Conference attendees will be provided with ample time to interact with sponsors during breaks and through the use of Zoom Events. Incentivization will be provided through the Conference and additional incentivization is optional for sponsors to provide (i.e. provide prizes for a drawing at your table).

Sponsorship Packages:

Premier Sponsor $10,000

• All items in the Platinum sponsor package plus:
• Signage (welcome signs) at the conference and throughout Zoom Events
• Company will receive premium seating in the main ballroom for the conference
• Logo included in all printed and virtual material (from date approved)
• Upgrade to Lunch Sponsor
• Upgrade to eight registrations for the conference (including food and beverage for two days)
• Upgrade to four session sponsorships (see below for more details on session sponsorship)

Platinum Sponsor $3,000

• 2 tables in the Exhibit Hall and space in the Virtual Expo Hall
• Select up to two available session sponsorships (see below for more details)
• Logo, website link, and link to a 30-second promotional video (self-produced; see below for more details) on IMHCA Conference website and social media
• Breakfast Sponsor
• 2 registrations for the conference (including food and beverages for two days)
• Recognized sponsor of one attendee—select one applicant to attend the full conference.

Gold Sponsor $2,500

• 2 tables in the Exhibit Hall and space in the Virtual Expo Hall
• Choice of one available session sponsorship (see below for more details)
• Logo and website link on IMHCA Conference website and social media
• 2 registrations for the conference including food and beverages for two days

Silver Sponsor $1,500

• Space in the Virtual and in-person Expo Hall
• Choice of one available session sponsorship (see below for more details)
• Logo and website link on IMHCA Conference website and social media
• 1 registration for the conference (including food and beverages for two days)

Bronze Sponsor $750

• Space in the Virtual and in-person Expo Hall
• Logo and website link on IMHCA Conference website and social media
• 1 registration for the conference including food and beverages for two days

Additional Sponsorship Options – Ala Carte $250 – $1500

Lunch Sponsor, $1500 each

Make your presence known by sponsoring a lunch on Thursday or Friday!

The sponsor receives the following:

• Name and logo projected on-screen
• Your representative will be invited on stage as a thank you and to speak to the audience for up to five minutes about your organization.

Breakfast Sponsor, $500 each

During breakfast on Thursday or Friday morning, the sponsor receives the following:

• Signage will include the name and logo of the sponsoring organization. Get creative and customize coffee sleeves for an added touch! (Coffee sleeves customization is at the expense of the sponsor).
• A small table where sponsors can distribute materials to the IMHCA conference attendees will be provided upon request.

Session Sponsor, $500 each  

Make a lasting impression during the 2025 IMHCA Conference by sponsoring a breakout session. This is a great way to reach a large audience!

This exclusive sponsorship includes the following benefits: 

• Sponsor’s name and logo on-screen at the opening of the session
• Option to introduce the speaker and/or your organization (limited to two minutes) to start the session.

30-second Promotional Video, $250  

Do you have a recording that you have used for another purpose and want to use it again? Showcase your products/services through a self-produced commercial on the IMHCA website and through social media via a link to your video! This is an excellent way to bring exposure to your organization prior to and during the 2025 IMHCA Conference event!

**Please note all sponsorships and advertising are to be approved by IMHCA prior to the conference.**

Sponsor Table Selection Map:

This is the expected table arrangement reserved for Sponsors. Table placement is not guaranteed at this time. Preference for tables will be given according to level of sponsorship, followed by receipt of application and payment for sponsorship through March 31, 2025. After this date, tables will be assigned on a first-come, first served basis, in the order of receipt of application and payment.

Payment: If you would like to apply and pay online, please complete the form below. A receipt will be emailed in response to a completed payment. You can choose instead to print the form and mail it with your payment. Payments can be made to IMHCA via check or money order. Incomplete payment will not be allowed to exhibit until payment is complete.

Please mail payment to:

Iowa Mental Health Counselors Association c/o Lindsay Stack
313 Tumbleweed Trail
Waverly, IA 50677

Questions?

Lindsay Stack, LMHC, CADC | IMHCA Conference Committee | Email: lkalvig@yahoo.com

Sponsorship Application

Please provide the following organization information exactly as you would like it to appear at the conference and on all media or materials.